E-mail Policy

Electronic email is pervasively used in almost all industry verticals and is often the primary communication and awareness method within an organization. At the same time, misuse of email can post many legal, privacy and security risks, thus it’s important for users to understand the appropriate use of electronic communications.

Purpose

The purpose of this email policy is to ensure the proper use of CodeBee email system and make users aware of what CodeBee deems as acceptable and unacceptable use of its email system. This policy outlines the minimum requirements for use of email within CodeBee Network.

Scope

This policy covers appropriate use of any email sent from a CodeBee email address and applies to all employees, vendors, and agents operating on behalf of CodeBee.

Policy

• All use of email must be consistent with CodeBee policies and procedures of ethical conduct, safety, compliance with applicable laws and proper business practices.
• CodeBee email account should be used primarily for CodeBee. business-related purposes; personal communication is permitted on a limited basis, but non-CodeBee. related commercial uses are prohibited.
• All sensitive data contained within an email message or an attachment must be secured according to the Data Protection Standard.
• Users are prohibited from automatically forwarding CodeBee. email to a third party email system.
• Individual messages which are forwarded by the user must not contain CodeBee. confidential or above information.
• Users are prohibited from using third-party email systems and storage servers such as Google, Yahoo, and MSN Hotmail etc. to conduct CodeBee. business, to create or memorialize any binding transactions, or to store or retain email on behalf of CodeBee.
• CodeBee employees shall have no expectation of privacy in anything they store, send or receive on the company’s email system.
• CodeBee may monitor messages without prior notice. CodeBee. is not obliged to monitor email messages.